Psychosocial Health

Psychosocial health is essential in creating a safe and healthy workplace. In fact, today it is regarded as being just as important as physical safety.

New WorkSafe Victoria psychological health regulations came into effect from December 2025, and organisations now face stronger legal duties to identify and control psychosocial risks.

Supporting psychosocial health is critical for creating workplaces that are safe, productive, compliant, and capable of preventing harm before it occurs.

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What is psychosocial health?

Psychosocial health relates to the non-physical aspects of safety in the workplace. It mainly governs the psychological, emotional, and social factors that influence how people think, feel, and behave while on the job.

Elements of psychosocial health can include:

  • Job demands
  • Stressors
  • Relationships, both on-site and personal
  • Organisation culture

WorkSafe Victoria’s new regulations place a strong emphasis on managing these risks because psychosocial hazards can directly contribute to psychological harm, unsafe work environments, and long-term injury. 

Poor management of psychosocial health is linked to increased workers’ compensation claims, higher absenteeism, reduced productivity, and greater organisational and legal risk.

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How psychosocial health risks cause harm

Under the new WorkSafe Victoria psychological health regulations, employers must identify, assess, and control psychosocial hazards in the same way they manage physical hazards.

Common psychosocial hazards that can lead to harm include:

  • Bullying, harassment, aggression, or violence
  • High or low job demands, including excessive workloads or insufficient tasks
  • Low job control, unclear roles, or unpredictable work expectations
  • Poor support from supervisors, peers, or management
  • Exposure to traumatic events or distressing content
  • Inadequate organisational change management
  • Poor workplace relationships, conflict, or exclusion
  • Low recognition, reward, or organisational justice

These hazards increase the likelihood of stress, burnout, anxiety, depression, reduced attention, physical symptoms, and preventable workplace accidents. Managing them is essential for protecting health, preventing injury, and meeting legal duties.

Psychosocial hazards in the workplace

Psychosocial hazards can be defined as:

Any factor or factors in the work design, systems of work, management of work, carrying out of work or personal or work-related interactions that may arise in the working environment and may cause an employee to experience one or more negative psychological responses that create a risk to their health and safety.

Your obligation as an employer

The new WorkSafe Victoria psychological health regulations require employers and PCBUs to manage psychosocial risks with the same level of rigour as physical hazards. 

Your legal obligations include:

  • Identifying psychosocial hazards that are present or reasonably foreseeable in the workplace.
  • Assessing the risks, including the likelihood that harm could occur and the potential consequences.
  • Implementing control measures to eliminate risks where possible, or reduce them so far as is reasonably practicable.
  • Documenting policies, procedures, and responsibilities to ensure everyone understands their role in managing psychological health.
  • Consulting with workers on psychosocial risks, changes to work, and control measures.
  • Reviewing controls regularly, and after any “trigger event” such as a complaint, organisational change, incident, or new hazard emerging.
  • Maintaining systems for reporting and responding to psychosocial complaints in a timely and fair manner.
  • For workplaces with 50+ employees: meeting specific reporting obligations relating to psychosocial complaints under the new Victorian regulations.

Failure to meet these obligations can result in legal penalties, increased workers’ compensation claims, and significant organisational risk.

Looking for guidance on psychosocial health in the workplace?

If you need support interpreting the new Victorian psychosocial regulations or want to strengthen your internal systems, we can help. Your Safety Partners works with organisations to build proactive, compliant, and supportive workplaces where psychological health is treated with the same priority as physical safety.

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Psychosocial Health Compliance Services

Comprehensive support to help businesses meet their legal obligations under new psychological health regulations

Gap/Compliance Assessment and Audits

Our audits evaluate existing policies, controls, reporting systems, and organisational practices to determine where gaps exist and what improvements are required to meet WorkSafe guidelines.

YSP can support you by:

  • Reviewing existing OHS frameworks for psychosocial coverage
  • Performing WHS gap analyses across policies, procedures, and risk controls
  • Assessing organisational culture, reporting systems, and leadership capability
  • Identifying missing documentation required for compliance

Psychosocial Hazard and Risk Assessment

We help organisations identify psychosocial hazards through structured consultation, analysis, and evidence-based assessment methods. This includes examining job design, workload pressures, interpersonal issues, remote work risks, and exposure to distressing events.

Our approach includes:

  • Employee surveys, workshops, interviews, and focus groups
  • Data analysis of absenteeism, turnover, claims, complaints, and incident trends
  • Hazard mapping and prioritisation using likelihood and consequence ratings
  • Job design reviews to identify structural stressors

Development of Control Strategies and Written Prevention Plans

Once hazards are identified, we assist in designing practical, effective control measures that address the root causes of psychosocial risks. YSP also develops formal prevention plans for key hazards, as required under the Victorian regulations.

We support organisations by:

  • Designing structural, organisational, and behavioural control measures
  • Developing written prevention plans for bullying, harassment, high job demands, aggression, and traumatic exposure
  • Documenting responsibilities, escalation paths, and review steps
  • Integrating psychosocial control strategies into existing OHS systems

Policy, Procedure, and Documentation Support

YSP ensures your organisation has clear, up-to-date documentation that meets regulatory expectations. We review and update all psychosocial-related policies, ensuring alignment with WorkSafe Victoria's requirements.

Documentation support includes:

  • Bullying, harassment, grievance, and psychological safety policies
  • Procedures for reporting, investigating, and resolving psychosocial complaints
  • Documenting roles and accountability for psychological health
  • Establishing formal systems for tracking and logging psychosocial issues

Training, Awareness and Capability Building

We deliver tailored training to ensure leaders and workers understand psychosocial risks, early warning signs, and their responsibilities under the legislation. This includes practical workshops, eLearning modules, and awareness programs.

Training services include:

  • Leadership training on preventing and managing psychosocial hazards
  • Worker awareness sessions on stress, resilience, and psychological safety
  • Specialist training for HR and OHS teams on psychosocial investigations
  • Integration of training modules into LearnTrac and other LMS tools

Implementation Support and Change Management

Managing psychosocial risk often requires changes to systems, culture, or processes. We guide organisations through implementation, ensuring new controls and frameworks operate effectively in day-to-day practice.

Support may include:

  • Coaching for managers and leaders during rollout
  • Communication planning and employee engagement
  • Monitoring new control measures for effectiveness
  • Support during organisational changes or restructures

Incident Response, Investigation, and Remediation

We support organisations in responding to psychosocial incidents such as bullying, harassment, violence, or exposure to distressing events.

Our services include:

  • Investigations into psychosocial complaints or workplace conflicts
  • Root cause analysis and identification of systemic contributors
  • Corrective action and remediation planning
  • Support with WorkSafe inquiries or insurance claims

Monitoring, Review, and Continuous Improvement

Psychosocial health requires ongoing review to ensure controls remain effective and emerging risks are detected early.

This includes:

  • Ongoing monitoring of psychosocial KPIs and indicators
  • Periodic audits and reviews of control effectiveness
  • Employee feedback loops and hazard reporting mechanisms
  • Dashboard reporting and trend analysis

Reporting and Regulatory Compliance Assistance

For organisations with obligations under the new regulations (including mandatory reporting for workplaces with 50+ employees), YSP provides specialised compliance support.

We help businesses:

  • Understand and meet reporting requirements
  • Prepare documentation for regulators
  • Maintain audit-ready records and due diligence evidence
  • Manage compliance queries or reviews

Mandatory reporting applies to workplaces with 50+ employees

Ensure your organisation is prepared and compliant

Integration with Broader OH&S Systems and Tools

YSP helps organisations embed psychosocial risk management into their broader OHS and operational systems, ensuring a consistent and sustainable approach.

Integration includes:

  • Aligning controls with existing WHS frameworks and processes
  • Connecting psychosocial risk management to document, contractor, and training systems
  • Supporting alignment with ISO 45001 and other standards
  • Leveraging YSP software tools (LearnTrac, DocTrac, ConTrac, HazTrac)

Sector/Context-Specific Advisory

Different industries face different psychosocial risks. We provide tailored guidance based on operational context, workforce characteristics, and risk exposure.

Sector-specific support includes:

  • Advisory for healthcare, emergency services, aged care, retail, customer service, remote work, and high-pressure environments
  • Hazard identification for trauma exposure, shift work, conflict-prone roles, and isolated workers
  • Stress testing organisational changes or crisis scenarios from a psychosocial lens

Select Service

Gap Assessment & Audits
Hazard & Risk Assessment
Control Strategies
Policy & Documentation
Training & Capability
Implementation Support
Incident Response
Monitoring & Review
Regulatory Compliance
System Integration
Sector-Specific Advisory

OUR PROCESS

What do you get?

1

Safety Audit

We conduct safety audits to identify psychosocial hazards and ensure compliance with workplace health regulations.

2

Compliance Certificate

We help businesses obtain compliance certificates by implementing the necessary controls for managing psychosocial risks.

3

Risk Scores

Our team evaluates risk scores to measure the effectiveness of controls and improve workplace psychosocial health.

View The Industry Statistics

Still have a few questions?

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What is psychosocial health in the workplace?

Psychosocial health refers to the mental, emotional, social, and spiritual wellbeing of individuals in the workplace. It involves managing risks that can lead to stress, anxiety, depression, and other mental health conditions. 

Promoting good psychosocial health is crucial because it helps reduce the likelihood of long-term psychological harm and improves overall employee wellbeing and productivity.

Common psychosocial hazards include:

  • Workplace bullying: Repeated, unreasonable behaviour directed at an employee that creates a risk to health and safety.
  • Sexual harassment: Unwelcome sexual behaviour in the workplace that makes an employee feel offended, humiliated, or intimidated.
  • High job demands: Excessive workload or pressure can lead to stress, burnout, and other mental health problems if not properly managed.
  • Low job control: Lack of influence over work tasks or decisions can increase stress and decrease job satisfaction, impacting overall employee wellbeing.
  • Poor support: Insufficient support from supervisors or colleagues can lead to feelings of isolation and increased vulnerability to stress.
  • Exposure to traumatic events: Encountering distressing situations or content at work can cause significant psychological harm, including anxiety and post-traumatic stress.

These factors can negatively affect an employee’s mental health, leading to serious psychological and physical consequences. Employers are required to identify these hazards and implement control measures to mitigate the risks associated with them.

Managing psychosocial health is crucial because it directly impacts employees’ mental and physical wellbeing and can reduce workplace accidents. 

Employers have a legal duty to identify, manage, and eliminate psychosocial risks to comply with national safety regulations. 

Failure to do so can result in significant penalties and increased compensation claims, which can be costly for businesses.

Your Safety Partners can assist by developing tailored policies, procedures, and training programs designed to address psychosocial risks. 

We provide tools and resources to help businesses conduct risk assessments, implement effective control measures, and maintain compliance with current workplace health and safety laws. 

Our expert consultants are available to guide you through the entire process to create a safer, healthier workplace.

One of the main duties for the employer is to have a mechanism to identify psychosocial health hazards in the workplace. Common risk factors include:

● Bullying

● Sexual harassment

● Aggression or violence

● Exposure to traumatic events or content

● High or low job demands

● Low job control

● Poor support

● Poor organisational justice

● Low role clarity

● Poor environmental conditions

● Remote or isolated work

● Poor organisational change management

● Low recognition and reward

● Poor workplace relationships

The Queensland Government has developed a useful risk assessment Tool that can be found here which can be used to kick off the process.

STATISTICS ABOUT INDUSTRY

Psychosocial health has become one of the most critical areas of workplace safety, and the recent rise in psychological injury claims is a key reason why WorkSafe Victoria has introduced new psychological health regulations. 

Strong, proactive systems are now essential to comply with legal duties, protect workers, and reduce organisational exposure.

9%

Mental health conditions accounted for 9 percent of all serious workers compensation claims in Australia in 2021–22, marking a 36.9 percent increase compared to 2017–18.

4x more

The median time lost for psychological injuries is more than four times longer than for physical injuries, resulting in major productivity and staffing impacts.

3x higher

Compensation costs for mental health conditions are more than three times higher than those for physical injuries, demonstrating the severe financial burden of poor psychosocial risk management.

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A workplace safety consultant can also ensure the owners and managers of businesses meet their safety compliance requirements. This helps protect them from compensation or legal costs.

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    Client Opinions & Review

    Tyrepower has had an ongoing relationship with YSP and John Tregambe for last four years. John and the team at YSP assisted Tyrepower on a number of projects over this time, including the total updating and re-launch of the Tyrepower safety management system of our stores and offices. When you need any service, we go straight to YSP.

    Michael Vassallo

    Former Education and Development Manager (Tyrepower Australia and New Zealand)

    Your Safety Partners are like having a team of in-house safety experts. They are extremely responsive, can support or run a complete GAP analysis, design tailored relevant solutions to suit your business quickly and then help you implement them, including training any third parties. All boxes ticked!

    Karina Richter

    Risk and Compliance Manager Hazeldenes