docTrac is a document management software designed to improve the storage, availability, management, and updating of workplace safety documentation.

It enables a workplace safety officer or manager to:

• Create your safety manual online by simply pasting or typing out content
• Have a dedicated URL so staff have viewing access across your company
• Create electronic forms and upload both manual and electronic forms to a central repository
• Revert to previous versions of content

Provide multiple access levels for multi-site operations including:

• Company Administrator
• Site Administrator
• Site User

DocTrac vastly improves adherence to workplace health and safety compliance by:

• Tracking changes across workplace safety documents
• Keeping an audit trail
• Updating documents to reflect legislative changes
• Notifying employees of these updates

As well as keeping employees safe, it makes it easier for businesses to demonstrate compliance during inspections and audits.

Yes, docTrac supports all kinds of multimedia content, including videos, images, and PDFs. This allows businesses to create engaging training courses, video-based instructions, and other interactive and gamified resources.

QR codes in documents can also link directly to specific documents or forms, allowing employees to access relevant information quickly. For example, QR codes placed on machinery can direct users to safety procedures or inspection forms.

Yes, docTrac allows you to schedule inspections by aligning them with specific dates, times, workers, or locations. Inspection forms can be directly linked to procedures, ensuring a streamlined workflow.

docTrac enables the creation of electronic forms with custom fields, including:

• Checkboxes
• Radio buttons
• Text inputs

Once completed, forms are securely stored in the system for future reference or audits.

Pricing depends on the number of users and services chosen.

• Software-only options start at $2,600 per year for up to 25 users.
• Tailored systems, which include updates for legislative changes, start at $4,500 for the first year.

For clients with their own existing safety system, we can provide the following:

• Dedicated company site for the business and branded portal
• Ability to upload existing safety system content e.g. policies, forms and procedures
• Ability to create electronic forms
• Ability to complete and upload electronic forms
• Ability to revert to previous versions
• Ability to set up site administrators for different locations
• Full hosting

We can also tailor a system to incorporate your safety documentation as required, including:

• Dedicated company site for the business and branded portal
• Ability to upload existing safety system content e.g. policies, forms and procedures
• Ability to create electronic forms
• Ability to complete and upload electronic forms
• Ability to revert to previous versions
• Ability to set up site administrators for different locations
• Full hosting

docTrac is fully accessible on mobile devices, allowing users to manage documents, capture evidence, and complete forms on the go. This flexibility is ideal for fieldwork or multi-site operations.