docTrac
Keeping all you compliance content on one powerful portal
What Is docTrac?
docTrac is poweful portal that houses all your compliance content such as policies, procedures and forms and does away with the need for a paper based OHS/WHS manual.
docTrac
It enables you to:
1
Create your procedure documents online by simply pasting or typing content including images, video documents, or direct text
2
Have a dedicated URL so staff have viewing access to relevant content
3
Create electronic forms and upload both manual and electronic forms to central repository
4
Revert to previous versions of content
5
Provide multi access levels for multi-site operations including
- Company Administrator
- Site Administrator
- Site User
6
Fully accessible on mobile device
Why Do You Need docTrac?
It keeps all your content in one place, preventing you from ever losing your compliance documentation and enables everyone to access it in real time from any device. It will enable you to update and communicate changes to polices and procedures in minutes saving you valuable time and ensuring you have met your legal obligations of ensuring staff and management know your policies and procedures.
How Does docTrac Work?
Option 1-Software Only
We set up an instance for your organisation and as an administrator you can tailor the graphics with your company brand colours and logo and then commence populating the site with all your content.
Option 2–Tailored and maintained safety system
We tailor and maintain our existing safety system to suit your organisation.
Features
All content in one place
docTrac enables all content to be created and maintained in one place for all users to access any time from any device. Search easily by safety system item and find the relevant policy and procedure quickly.
Create content in real time
If there is a legislative or organisational change, simply login and within 3 clicks you can start creating or changing a page that will be visible to anyone with a login. The content structure is pre-defined, so content is easily created.
Multimedia
You can add any media to any content page from videos, images to documents that will open or run when clicked on.
Version control
All edits to any page is captured by date and time and you can select any date and time for that page to revert back to previous content.
Procedure update communication
If you create or change a policy or procedure, you can send immediate email communication from the content page and it will take your staff and management directly to the changes.
Electronic form creation and completions
Create interactive electronic forms and include any fields from tick boxes, radio buttons to filling out to text. Your staff can then simply click on the form from any device, fill it out and the completed form is permanently captured.
QR codes
An associated QR code can be createdwith one click for any content page and forms.This particularly useful for machinery where you require forms to be completed or work instructions to be read or viewed before work commences on the machine.
Multiple sites & administrators
If you have multiple sites you can add a site administrator to docTrac to manage that site. They can then enrol users, view and manage electronic form submissions and print off QR codes for policies and procedure.
Set review dates
Select reviewer and review date for any content page and alerts will be sent to people who need to review and approve existing content.
